Al-Waha Region Development Authority
Project charter
Enterprise Resource Planning (ERP) System
APPROVEDV2Approved 2025-01-10
1Project identity
- Project name
- Enterprise Resource Planning (ERP) System
- Project code
- PRJ-2026-001
- Sponsor
- Sarah A. Al-QarniSarah A. Al-QarniVP, Support ServicesP-012s.alqarni@alwaha.gov.sa
- Project manager
- Dana S. Al-SalehDana S. Al-SalehDirector, Enterprise ApplicationsP-025d.alsaleh@alwaha.gov.sa
- Business owner
- Munirah A. Al-KhalidiMunirah A. Al-KhalidiDeputy, Financial AffairsP-018m.alkhalidi@alwaha.gov.sa
- Portfolio & programme
- Technology Projects PortfolioEnterprise Systems Programme
- Type & methodology
- IT · Hybrid
- Current phase
- 7Execution
2Background & rationale
One integrated system for finance, procurement and HR, connected to the Etimad platform.
3Objectives
- 1Spend efficiently and grow own revenues
- 2Embed project governance and performance management
Serves the strategic objectives:SO-4.2Spend efficiently and grow own revenuesSO-4.1Embed project governance and performance management
4Scope
In scope
- One integrated system for finance, procurement and HR, connected to the Etimad platform.
- Migration from legacy systems
- ERP integration
Out of scope
- Operation and maintenance after the warranty period
- Work outside the approved site or system boundary
5High-level requirements
- 1Migration from legacy systems
- 2ERP integration
- 3Essential cybersecurity controls
6Deliverables
| 1 | Project management plan | 2025-02-10 |
| 2 | Main deliverable — stage 1 | 2026-01-13 |
| 3 | Main deliverable — final stage | 2026-09-21 |
| 4 | Final report | 2026-12-31 |
7Key milestones
- Charter approved2025-01-10
- Contract signed2025-05-07
- 50% of works complete2026-01-13
- Provisional acceptance2026-11-04
- Closure2026-12-31
8Budget
- Main contract71.9%46.4M
- Supervision & consulting14.1%9.1M
- Internal team9.0%5.8M
- Contingency reserve (5%)5.0%3.2M
The owning sector’s approved budgetTotal64.5M
9Timeline
10Key risks
- HighCustomisation and Etimad integration costs exceeding the approved contingency
- MediumLate migration and reconciliation of historical financial data
- MediumImplementation consultants’ contracts ending before go-live
11Constraints
- Stay within the approved budget
- Comply with the Government Tenders & Procurement Law
12Assumptions
- Named internal staff available throughout
- Approvals land within workflow SLAs
13Stakeholders
- Project sponsorDecisions and funding
- Business ownerAccepts deliverables, owns benefits
- PMOGovernance and compliance
14Success criteria
- 1Delivered within the approved budget
- 2On the approved date ±5%
- 3Target benefits within 12 months
15Governance structure
- Change Control BoardApproves scope, cost and schedule changesWeekly
- PMO CommitteeMethodology compliance, data quality, stage gatesFortnightly
- Project management teamDay-to-day control, risks, issues, weekly statusWeekly