Board of Grievances
Project charter
Energy Retrofit of Existing Court Buildings (ESCO)
APPROVEDV2Approved 2026-01-30
1Project identity
- Project name
- Energy Retrofit of Existing Court Buildings (ESCO)
- Project code
- PRJ-2026-026
- Sponsor
- Sarah A. Al-QarniSarah A. Al-QarniVice President, Executive AffairsP-012s.alqarni@bog.gov.sa
- Project manager
- Eng. Mishari K. Al-OtaibiEng. Mishari K. Al-OtaibiDirector, Sustainability & Energy EfficiencyP-028m.alotaibi@bog.gov.sa
- Business owner
- Eng. Bandar M. Al-ShammariEng. Bandar M. Al-ShammariDirector General, Judicial FacilitiesP-013b.alshammari@bog.gov.sa
- Portfolio & programme
- Facilities Rehabilitation & Sustainability PortfolioFacilities Rehabilitation & Efficiency Programme
- Type & methodology
- Infrastructure · Waterfall
- Current phase
- 6Procurement
2Background & rationale
HVAC and lighting retrofits in 34 court buildings through ESCOs on performance contracts.
3Objectives
- 1Make judicial facilities efficient and sustainable
- 2Improve financial planning and diversify revenue
Serves the strategic objectives:SO-1.2Make judicial facilities efficient and sustainableSO-4.2Improve financial planning and diversify revenue
4Scope
In scope
- HVAC and lighting retrofits in 34 court buildings through ESCOs on performance contracts.
- Saudi Building Code compliance
- An approved plan to keep the courts sitting during the works
Out of scope
- Operation and maintenance after the warranty period
- Work outside the approved site or system boundary
5High-level requirements
- 1Saudi Building Code compliance
- 2An approved plan to keep the courts sitting during the works
- 3Civil-defence requirements
6Deliverables
| 1 | Project management plan | 2026-02-22 |
| 2 | Main deliverable — stage 1 | 2026-10-21 |
| 3 | Main deliverable — final stage | 2027-04-19 |
| 4 | Final report | 2027-06-30 |
7Key milestones
- Charter approved2026-01-30
- Contract signed2026-04-24
- 50% of works complete2026-10-21
- Provisional acceptance2027-05-20
- Closure2027-06-30
8Budget
- Main contract72.1%23.8M
- Supervision & consulting13.6%4.5M
- Internal team9.1%3M
- Contingency reserve (5%)5.2%1.7M
The owning sector’s approved budgetTotal33M
9Timeline
10Key risks
- HighFunding left out of the 2027 budget, keeping the tender suspended
11Constraints
- Stay within the approved budget
- Comply with the Government Tenders & Procurement Law
12Assumptions
- Named internal staff available throughout
- Approvals land within workflow SLAs
13Stakeholders
- Project sponsorDecisions and funding
- Business ownerAccepts deliverables, owns benefits
- Projects Follow-up Office (EPMO)Governance and compliance
14Success criteria
- 1Delivered within the approved budget
- 2On the approved date ±5%
- 3Target benefits within 12 months
15Governance structure
- Change Control BoardApproves scope, cost and schedule changesWeekly
- EPMO CommitteeMethodology compliance, data quality, stage gatesFortnightly
- Project management teamDay-to-day control, risks, issues, weekly statusWeekly