PRJ-2026-017At risk9HandoverWaterfall
Administrative Correspondence & e-Archive Platform
Add to watchlistAutomated correspondence and e-archiving, linked to the government communications network.
Project managerDana S. Al-SalehSponsorSarah A. Al-QarniProgrammeEnterprise Systems & Archiving Programme
Budget (BAC)
SAR 14.2M
Actual cost
SAR 13.5M
95% of budget
Progress
95%
Planned 100%
Estimate at completion
SAR 14.2M
SPI · CPI
0.95Schedule performance index · 0.951.00Cost performance index · 1.00
Forecast finish
2026-11-15
46 days behind baseline
HandoverPhase 9 of 11
Next gate:Closure30 September 2026
- Idea · CompleteIdea · Complete
- Gate into «Feasibility»DecisionGoDate2 August 2024Feasibility · CompleteFeasibility · Complete
- Gate into «Initiation»DecisionConditional goDate20 November 2024Initiation · CompleteInitiation · Complete
- Gate into «Planning»DecisionConditional goDate19 January 2025Planning · CompletePlanning · Complete
- Gate into «Approval»DecisionGoDate19 February 2025Approval · CompleteApproval · Complete
- Gate into «Procurement»DecisionGoDate10 March 2025Procurement · CompleteProcurement · Complete
- Gate into «Execution»DecisionConditional goDate28 April 2025Execution · CompleteExecution · Complete
- Gate into «Monitoring & Control»DecisionGoDate5 July 2026Monitoring & Control · CompleteMonitoring & Control · Complete
- Gate into «Handover»DecisionGoDate11 August 2026Handover · Current phaseHandover · Current phase
- Gate into «Closure»DecisionNot held yetDate30 September 2026Closure · Not startedClosure · Not started
- Gate into «Benefits Realization»DecisionNot held yetBenefits Realization · Not startedBenefits Realization · Not started
Project lifecycle and its gates
Current phase: Handover. Pick a gate on the track to review it.
- Gate into «Feasibility»DecisionGoDate2 August 2024All criteria and required documents met.IdeaComplete
- Gate into «Initiation»DecisionConditional goDate20 November 2024Mandatory criteria met, with points to close during the next phase.FeasibilityComplete
- Gate into «Planning»DecisionConditional goDate19 January 2025Mandatory criteria met, with points to close during the next phase.InitiationComplete
- Gate into «Approval»DecisionGoDate19 February 2025All criteria and required documents met.PlanningComplete
- Gate into «Procurement»DecisionGoDate10 March 2025All criteria and required documents met.ApprovalComplete
- Gate into «Execution»DecisionConditional goDate28 April 2025Mandatory criteria met, with points to close during the next phase.ProcurementComplete
- Gate into «Monitoring & Control»DecisionGoDate5 July 2026All criteria and required documents met.ExecutionComplete
- Gate into «Handover»DecisionGoDate11 August 2026All criteria and required documents met.Monitoring & ControlComplete
- Gate into «Closure»DecisionNot held yetDate30 September 2026HandoverCurrent phaseCurrent phase
- Gate into «Benefits Realization»DecisionNot held yet10ClosureNot started
- 11Benefits RealizationNot started
G8Next gateEPMO Committee
Final acceptance gate — into closure
9Handover10ClosurePlanned for 2026-09-3028 days overdue2026-09-3019 Rabiʻ II 1448 AH
85/100
Gate readiness
Meets the pass mark
Automated control: no move until the criteria are met
- 1 required document not approved
Checklist
3 of 3 done
- Final acceptance, snags closedMandatory
- Final payment and retention releaseMandatory
- Claims settledMandatory
Required documents
1 of 2 approved
- Final acceptance certificateApproved · V1
- Final settlementNot submitted
Criteria and score
Go from 75, conditional from 60; a mandatory criterion is met from 70.
Final acceptanceweight 50%Met
Awaiting evidence from the project team.
Financial settlementweight 50%Met
Awaiting evidence from the project team.
Approvers
EPMO Committee
- Dr. Noura M. Al-OtaibiEPMO directorVote pending
- Sarah A. Al-QarniProject sponsorVote pending
- Munirah A. Al-KhalidiBusiness ownerVote pending