Board of Grievances
Project charter
Board Backup Data Centre
APPROVEDV2Approved 2025-04-04
1Project identity
- Project name
- Board Backup Data Centre
- Project code
- PRJ-2026-003
- Sponsor
- Eng. Majed S. Al-RasheedEng. Majed S. Al-RasheedVice President, Judicial AffairsP-011m.alrasheed@bog.gov.sa
- Project manager
- Eng. Omar H. BawazirEng. Omar H. BawazirDirector, IT InfrastructureP-024o.bawazir@bog.gov.sa
- Business owner
- Eng. Nayef H. Al-BuqamiEng. Nayef H. Al-BuqamiDirector General, Information TechnologyP-017n.albuqami@bog.gov.sa
- Portfolio & programme
- Technology & Enterprise Systems PortfolioDigital Infrastructure Programme
- Type & methodology
- IT · Waterfall
- Current phase
- 7Execution
2Background & rationale
A Tier III backup data centre that keeps Mueen and the judicial systems running and recovers them after a disaster.
3Objectives
- 1Build secure, reliable, cloud-first technology
Serves the strategic objectives:SO-3.2Build secure, reliable, cloud-first technology
4Scope
In scope
- A Tier III backup data centre that keeps Mueen and the judicial systems running and recovers them after a disaster.
- Migration from legacy systems
- ERP integration
Out of scope
- Operation and maintenance after the warranty period
- Work outside the approved site or system boundary
5High-level requirements
- 1Migration from legacy systems
- 2ERP integration
- 3Essential cybersecurity controls
6Deliverables
| 1 | Project management plan | 2025-04-30 |
| 2 | Main deliverable — stage 1 | 2026-02-08 |
| 3 | Main deliverable — final stage | 2026-09-07 |
| 4 | Final report | 2026-11-30 |
7Key milestones
- Charter approved2025-04-04
- Contract signed2025-07-11
- 50% of works complete2026-02-08
- Provisional acceptance2026-10-13
- Closure2026-11-30
8Budget
- Main contract72.0%106.6M
- Supervision & consulting14.0%20.7M
- Internal team9.0%13.3M
- Contingency reserve (5%)5.0%7.4M
The owning sector’s approved budgetTotal148M
9Timeline
10Key risks
- HighExchange-rate swings on imported equipment without fixed prices
- MediumLate delivery of cooling units and standby generators
11Constraints
- Stay within the approved budget
- Comply with the Government Tenders & Procurement Law
12Assumptions
- Named internal staff available throughout
- Approvals land within workflow SLAs
13Stakeholders
- Project sponsorDecisions and funding
- Business ownerAccepts deliverables, owns benefits
- Projects Follow-up Office (EPMO)Governance and compliance
14Success criteria
- 1Delivered within the approved budget
- 2On the approved date ±5%
- 3Target benefits within 12 months
15Governance structure
- Change Control BoardApproves scope, cost and schedule changesWeekly
- EPMO CommitteeMethodology compliance, data quality, stage gatesFortnightly
- Project management teamDay-to-day control, risks, issues, weekly statusWeekly