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PRJ-2026-027At risk7ExecutionHybrid

Change Management for the Digital Judiciary

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Preparing judges, their staff and employees for digital work through change champions in every court and internal campaigns.

Project managerGhada A. Al-ShahraniSponsorSarah A. Al-QarniProgrammeInstitutional Excellence & Talent Programme

Budget (BAC)

SAR 6.4M

Actual cost

SAR 4.1M

⁦64%⁩ of budget

Progress

⁦63%⁩

Planned ⁦72%⁩

Estimate at completion

SAR 6.5M

SAR +131K

SPI · CPI

0.88Schedule performance index · 0.880.98Cost performance index · 0.98

Forecast finish

⁦2027-01-31⁩

31 days behind baseline

ExecutionPhase ⁦7⁩ of ⁦11⁩

Next gate:Monitoring & Control2 November 2026

  1. Idea · CompleteIdea · Complete
  2. Gate into «Feasibility»DecisionGoDate16 May 2025Feasibility · CompleteFeasibility · Complete
  3. Gate into «Initiation»DecisionGoDate3 September 2025Initiation · CompleteInitiation · Complete
  4. Gate into «Planning»DecisionGoDate2 November 2025Planning · CompletePlanning · Complete
  5. Gate into «Approval»DecisionGoDate23 November 2025Approval · CompleteApproval · Complete
  6. Gate into «Procurement»DecisionConditional goDate6 December 2025Procurement · CompleteProcurement · Complete
  7. Gate into «Execution»DecisionGoDate9 January 2026Execution · Current phaseExecution · Current phase
  8. Gate into «Monitoring & Control»DecisionNot held yetDate2 November 2026Monitoring & Control · Not startedMonitoring & Control · Not started
  9. Gate into «Handover»DecisionNot held yetHandover · Not startedHandover · Not started
  10. Gate into «Closure»DecisionNot held yetClosure · Not startedClosure · Not started
  11. Gate into «Benefits Realization»DecisionNot held yetBenefits Realization · Not startedBenefits Realization · Not started

Project lifecycle and its gates

Current phase: Execution. Pick a gate on the track to review it.

  1. Gate into «Feasibility»DecisionGoDate16 May 2025All criteria and required documents met.IdeaComplete
  2. Gate into «Initiation»DecisionGoDate3 September 2025All criteria and required documents met.FeasibilityComplete
  3. Gate into «Planning»DecisionGoDate2 November 2025All criteria and required documents met.InitiationComplete
  4. Gate into «Approval»DecisionGoDate23 November 2025All criteria and required documents met.PlanningComplete
  5. Gate into «Procurement»DecisionConditional goDate6 December 2025Mandatory criteria met, with points to close during the next phase.ApprovalComplete
  6. Gate into «Execution»DecisionGoDate9 January 2026All criteria and required documents met.ProcurementComplete
  7. Gate into «Monitoring & Control»DecisionNot held yetDate2 November 2026ExecutionCurrent phaseCurrent phase
  8. Gate into «Handover»DecisionNot held yet8Monitoring & ControlNot started
  9. Gate into «Closure»DecisionNot held yet9HandoverNot started
  10. Gate into «Benefits Realization»DecisionNot held yet10ClosureNot started
  11. 11Benefits RealizationNot started
G6Next gateProjects Steering Committee

Operational readiness gate — into hypercare & monitoring

7Execution8Monitoring & ControlPlanned for ⁦2026-11-02⁩In 5 days2026-11-0222 Jumada I 1448 AH
77/100

Gate readiness

Meets the pass mark

Automated control: no move until the criteria are met

  • ⁦1⁩ mandatory checklist item open
  • ⁦2⁩ required documents not approved

Checklist

⁦4⁩ of ⁦7⁩ done

  • All in-scope services builtMandatory
  • User acceptance testing passedMandatory
  • Penetration test passed — no critical/high findingsMandatory
  • Data migrated and reconciledMandatory
  • Operations & support plan, SLAMandatory
  • Users trained — judges, clerks and staff
  • Launch rollback plan

Required documents

⁦2⁩ of ⁦4⁩ approved

  • UAT reportApproved · V1
  • Penetration test reportNot submitted
  • Operations & support planApproved · V1
  • Data migration reconciliationNot submitted

Criteria and score

Go from ⁦75⁩, conditional from ⁦60⁩; a mandatory criterion is met from ⁦70⁩.

  • Deliverables completeweight ⁦30⁩%Met

    Awaiting evidence from the project team.

  • Quality & securityweight ⁦30⁩%Met

    Awaiting evidence from the project team.

  • Operations & support readinessweight ⁦20⁩%Met

    Awaiting evidence from the project team.

  • User & change readinessweight ⁦20⁩%

    Awaiting evidence from the project team.

Approvers

Projects Steering Committee

  • Dr. Abdullah S. Al-QahtaniSteering Committee chairVote pending
  • Sarah A. Al-QarniProject sponsorVote pending
  • Dr. Noura M. Al-OtaibiEPMO directorVote pending
  • Abdulmajeed R. Al-DosariBusiness ownerVote pending

Gate decision

The decision and its rationale go into the gate log and to the team.

What is the decision based on? It stays in the log.0 / 600

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