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DMD-2026-016

Procurement & tendering automation

Initial reviewImprovement
Priority score
67

Preliminary score from screening — confirmed after evaluation

Estimated cost
SAR 5.1M
Net present value
—

After the business case

Internal rate of return
—

After the business case

Payback period
—

After the business case

Rank in the 2027 plan
—
  1. Gate into «Submitted»DecisionGoDate17 September 2026DraftComplete
  2. Gate into «Initial review»DecisionGoDate21 September 2026SubmittedComplete
  3. Gate into «Feasibility»DecisionNot held yetInitial reviewCurrent phaseCurrent phase
  4. Gate into «Evaluation»DecisionNot held yet4FeasibilityNot started
  5. Gate into «Committee review»DecisionNot held yet5EvaluationNot started
  6. Gate into «Approved»DecisionNot held yet6Committee reviewNot started
  7. Gate into «Prioritized»DecisionNot held yet7ApprovedNot started
  8. Gate into «Converted to project»DecisionNot held yet8PrioritizedNot started
  9. 9Converted to projectNot started

The request as filed

What the requester wrote on the intake form

Problem
A tender passes 23 paper steps between departments, and the average award cycle is 146 days.
Current state
Integration with the Etimad platform is manual, and procurement KPIs are not tracked.
Objective
Automate procurement from requisition to award, with automatic Etimad integration, and cut the cycle to 90 days.
Expected scope
Requisition and approval workflow, tender-documents library, e-evaluation committees, and Etimad and Board ERP integration.

Expected benefits

Time & speed

Award cycle of 90 days instead of 146

Compliance

A full audit trail for every tender

Strategic link

The objectives it serves and how well it aligns

Strategic alignment · Good

Related lessons learned

From similar past projects (§78) — read them before evaluation

Data-migration quality sets the go-live date

From Board ERP System

The second trial migration found 18% of supplier records duplicated or incomplete.

Recommendation: Estimate data cleansing as its own line in the business case, not inside contingency.

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