Documents
The central repository with versions, classification and approval.
- Documents
- 25
- In approval
- 9
- Checked out
- 3
- Confidential or restricted
- 40%
- Legal hold
- 2
Across 14 project folders and governance folders
1 waiting for your signature
No new version until checked in
10 documents watermarked or limited
Never destroyed; retention frozen
Approved templates
The official copies of the EPMO’s templates; used from the templates library.
2
documents in this folder
Public 2
The repository’s rules
Each classification level has its rules for viewing, downloading, printing and sharing; each record type a retention period and what happens when it ends.
Information that may be published with no harm to the Board.
Approved templates, published guides, open data
- Who may see
- Everyone, including external parties
- Download
- Allowed
- Allowed
- External sharing
- Allowed
- Encryption
- Encrypted in transit
- Access review
- Not needed
For use inside the Board; disclosure causes limited harm.
Status reports, routine minutes, internal policies
- Who may see
- Board staff and approved contractors
- Download
- Allowed
- Allowed
- External sharing
- With owner approval
- Encryption
- Encrypted in transit and at rest
- Access review
- Every 12 months
Disclosure would seriously harm the Board or its contractors.
Business cases, security designs, senior-committee minutes
- Who may see
- The project team and named groups only
- Download
- Watermarked
- Watermarked
- External sharing
- Not allowed
- Encryption
- Encrypted in transit and at rest with the Board’s keys
- Access review
- Every 6 months
The most sensitive: contracts, claims and security reports, open to named individuals only.
Contracts, claim files, cybersecurity compliance reports
- Who may see
- Named individuals on the owner’s decision
- Download
- Not allowed
- Not allowed
- External sharing
- Not allowed
- Encryption
- Fully encrypted, every opening logged
- Access review
- Every 3 months
Retention schedule
When the retention clock starts for each record type, how long it runs and what happens at the end.
| Record type | Clock starts at | Period | At the end | Documents | Next disposition |
|---|---|---|---|---|---|
| Contracts & claimsContracts, addenda, variations, claim files | Contract closure | 10 years | Transfer to the national archives | 21 on legal hold | 2036-12-3113 Dhuʻl-Qiʻdah 1458 AH |
| Committee minutes & decisionsSteering-committee and change-board minutes and decisions | Date created | Permanent | Keep permanently | 2 | Kept permanently |
| Project management reportsStatus, performance, audit and test reports | Project closure | 5 years | Secure destruction | 101 on legal hold | 2031-08-3112 Jumada I 1453 AH |
| Charters & business casesCharters, business cases, management plans | Project closure | 10 years | Archive | 3 | 2037-05-1226 Rabiʻ I 1459 AH |
| Engineering drawings & designsConstruction, as-built and design documents | Life of the asset | Permanent | Keep permanently | 3 | Kept permanently |
| Policies & templatesApproved policies, guides and templates | Superseded | 3 years | Archive | 4 | 2029-03-1025 Shawwal 1450 AH |
| Official correspondence & certificatesLetters in and out, memos, handover certificates | Date created | 7 years | Review, then decide | 1 | 2033-10-262 Shaʻban 1455 AH |